The data responsible company is:

Webshipper ApS
Søndergade 2B
DK-8600 Silkeborg
CVR No. 35668934

Contact: Aksel Alrø Kruhøffer
Phone: +45 52 34 04 10
Email: akr@webshipper.com

1.   Processing of personal data and purposes

Webshipper processes personal data about you when you contact us by email, letter, website, social media and in connection with the purchase or fulfilment of contracts and agreements. Also, we process personal data about you if you are applying for vacancies, are employed, work as an intern, or are a member of the Board of Directors.

The personal data you send to us, digitally or on paper, is processed by our employees according to purpose and relevance. Thus, your personal data is processed and stored confidentially and securely, and only the relevant employees have access to your personal data and any files. We delete your personal data when it is no longer necessary to process it.

1.1     Attending events

When signing up for one or more of our events, you consent to us processing your personal data. The data is shared with instructors and facilitators at the specific event.

The data will be deleted within 12 months of the event.

At courses and events, we take pictures and record video to be used on the website, in printed material, on social media, or other marketing. If you do not wish photos/videos of you for the purposes mentioned, you must notify the photographer or person responsible for this at the event.

Legal basis for the processing: Point (b) and (f) of Article 6(1) of the General Data Protection Regulation. Point (b) concerns contract/agreement and point (f) concerns photos.

1.2     Customers

We use your personal data to fulfil the obligations in our contractual relationship with you/your company.

We also use your personal data to improve our services and to be able to target our messages to you and your business, including targeting advertising and content to you/your business.

We store your personal data as long as we have an active contractual relationship with you/your company.

Once the contractual relationship has ended, we will store your personal data as long as we are obliged to do so under the legislation, including bookkeeping legislation.

In some cases, we will also collect and process other personal data in connection with ongoing communication between the parties.

Legal basis for the processing: Point (b) of Article 6(1) of the General Data Protection Regulation. Point (b) concerns contract/agreement.

1.3     Suppliers and other business partners

At Webshipper, we use several suppliers and partners for different purposes.

In order for us to fulfil our payment obligations and receive our services under the various agreements, we collect and process a number of personal data about employees of these suppliers and business partners.

In this connection, we collect data such as the name, phone number, email address, job title, and place of work.

In some cases, we collect and process other personal data in connection with ongoing communication between the parties.

Legal basis for the processing: Point (b) of Article 6(1) of the General Data Protection Regulation. Point (b) concerns contract/agreement.

1.4     Contact by email, website, and social media

Customers, suppliers, and business partners can contact us through different channels. The purpose of the inquiries varies greatly but most often concern services or clarifications related to customer/supplier relations.

When you contact us, we collect and process personal data about you. This will typically be your name, phone number and email address. Please note that we will also store the information in the message you send to us.

Legal basis for the processing: Point (f) of Article 6(1) of the General Data Protection Regulation. Point (f) concerns legitimate interest in the form of service optimisation and communication.

1.5     Newsletter subscribers

When signing up for our newsletter, you consent to us processing your personal data and sending you newsletters. You can always unsubscribe from the newsletter via the “unsubscribe” feature at the bottom of each newsletter.

When you submit information via forms from our website, this is transmitted using a secure connection (SSL encryption).

Legal basis for the processing: Point (a) of Article 6(1) of the General Data Protection Regulation. Point (a) concerns consent.

2.   Disclosure of personal data

In connection with the fulfilment of customer agreements/contracts, third parties may need to use your personal data to provide the services that you have ordered. This may include business partners who need your personal data to perform certain transactions, such as freight, repairs, installations, credit checks, and payment service.

Our data processors also process data in connection with the operation of IT systems and related services.

Also, we only disclose personal data to third parties, including public authorities, if you have expressly consented to this or we have a statutory obligation to do so – for example, in connection with salary payments to employees.

Some of our data processors are located in the United States, and data is thus transferred to third countries. The transfer is based on the European Commission’s Standard Agreements (SCC).

3.   Consent

In most cases, our processing of your personal data is based on a legal basis other than consent. To the extent that we may have obtained your consent for certain processing of your personal data, you have the right to withdraw your consent at any time. You can do this by contacting using the contact information listed above. If you choose to withdraw your consent, your withdrawal does not affect the legality of our processing of your personal data on the basis of your previously granted consent and up to the time of withdrawal. Therefore, if you withdraw your consent, it will only take effect from that point on.

4.   Storage and deletion of personal data

We delete your personal data according to the general statute of limitations that apply in Denmark. We continually delete personal data that is not necessary when we have fulfilled our obligations in relation to one or more of the purposes for which the data was collected.

If you want to know more about how long we store your personal data, you can always contact us.

5.   Security

To secure the personal data we are responsible for as the data controller, we have established a wide range of technical, physical, and organisational security measures.

We have internal procedures for the correct handling of personal data; only employees with work-related need have access to data. We have also adopted an IT and security policy.

The above procedures and policies are reviewed regularly and at least once a year.

6.   Your rights

You are at any time entitled to access the data we process about you. However, there are some statutory exceptions. You also have the right to object to the collection and the further processing of your personal data. In addition, you have the right to have your personal data rectified (corrected), deleted, or blocked in accordance with the rules on this. Finally, you have the right to receive the data about yourself that you have provided to us.

You can read more about your rights in the Danish Data Protection Agency’s guide to the rights of data subjects, which you can find here.